Manage your vaccine

For vaccines to be potent and effective, they have to stay within a specific temperature range. When you order VFC or VFAAR vaccine, it’s your responsibility to maintain the right storage temperature, from the time the vaccines are delivered to your office right up until you administer a vaccine to a patient.

See all vaccine management resources here or on the Resources page.

Receiving shipments

All staff who accept packages should know the importance of immediately storing vaccine, and know who your offices Vaccine Coordinator is.

When you receive a shipment from McKesson, immediately check the 3M MonitorMark Time Temperature Indicator, TransTracker C FREEZEmarker Indicator and/or ColdMark Freeze Indicator. These will show if the vaccine has maintained proper temperature during shipment.

  • Receiving vaccines
  • About 3M MonitorMark Time Temperature Indicators
  • About ColdMark Freeze Indicators

Separating vaccine

Private, VFC, and VFAAR vaccine can’t be used interchangeably – and we’ll verify this during our quality assurance visits to your site.

Clearly label VFC and VFAAR vaccine to distinguish it from privately-purchased vaccine. When you receive vaccine shipments, label them as you unpack and store them. You can request VFC and VFAAR stickers at no cost from us.

Manage your vaccine

If vaccines experience an out-of-range temperature, they’re at risk of no longer being effective. Digital Data Loggers (DDL) display the word ALARM above the temperature if there is an out-of-range temperature. Black boxes under the temperature indicate that there was an alarm on a previous day. If you observe out-of-range temperatures or have an alarm on your DDL, you must take action.

Contacting vaccine manufacturers

When you have out-of-range temperatures, you’ll need to contact vaccine manufacturers to get their input on whether the vaccines are still viable. Click here for a list of contacts information for vaccine manufactures.

Storing vaccine

Monitoring temperature

All vaccines must be refrigerated, except for Varicella. Varicella is the only vaccine that is stored in the freezer.

  • Fridge storage range
  • Freezer temperature range

Monitor temperatures twice a day using the Temperature Logs below, and keep records on file for 3 years.

  • Fridge temperature log (Fahrenheit, Celsius)
  • Freezer temperature log (Fahrenheit, Celsius)

All VFC and VFAAR sites are issued 2 LogTag digital data logger (DDLs) with certificates of calibration from an accredited laboratory.

  • Starting and Stopping your DDL
  • Downloading Data from your DDL
  • Identifying and responding to alarms

Get help managing your vaccines

Email tempcheck@phila.gov or call 215.685.6777 to reach our Storage and Handling coordinator.

Look for scheduled VFC101 trainings on our Events page. These 90-minute sessions focus on the policies, procedures, and practices of the VFC, VFAAR, and AFIX programs, designed specifically for health care providers’ office managers.

Storage and Handling Documents, Files, & Forms