PhilaVax (formerly known as the KIDS Plus IIS) is the Philadelphia Department of Public Health’s immunization information system (IIS). KIDS Plus IIS meets the guidelines for immunization information system functionality developed by the Centers for Disease Control and Prevention.
The Health Code requires practices to report immunizations
Pursuant to its public health authority under § 6-210 of the Philadelphia Health Code, the Philadelphia Board of Health has issued regulations that mandate reporting of immunization data on all immunizations administered to all individuals in the city of Philadelphia — children 0-18 years of age and adults over 18 years of age — to a citywide immunization information system.
- Philadelphia Health Code
- PDPH Regulations Governing the Immunization and Treatment of Newborns, Children and Adolescents
- PDPH Regulations Governing the Immunization of Adults
PhilaVax requires providers to report at least once a month to ensure accurate and up-to-date data. There are several ways in which providers can report data to PhilaVax.
Electronic reporting has several advantages over manual reporting, primarily the reduction in workload on the provider compared to manual reporting. In addition, there is virtually no delay from submission of data to entry into the PhilaVax, resulting in rapid access to data for reports and patient search.
There are two different ways to electronically report data to PhilaVax:
- EMR or billing extracts: Extract data from a billing, electronic medical record (EMR), or electronic health record (EHR) system. Submit files in csv, xls, and txt formats to PhilaVax via the Philadelphia Secure File Transfer Protocol (SFTP) Website. Click here for more information on reporting requirements.
- HL7 reporting: Format data in HL7 messaging format and transmit data to PhilaVax through SFTP or SOAP web services. PhilaVax currently supports HL7 2.3.1 and 2.5.1 batch, real-time uni-directional and bi-directional messaging. Click here for more information on HL7 reporting and meaningful use.
This method requires data submission by paper reporting forms either via secure fax to 215-238-6944 or by mail to PhilaVax, 1101 Market Street, 12th Floor, Philadelphia Pa, 19107.
PhilaVax Reporting Forms
Find all forms and documents here.
- Reporting Instructions
- Influenza Reporting Form
- 0 – 18 Reporting Form
- Adult Reporting Form
- No Dose Reporting Form
- Flat File Reporting Guide