What is Temp Check?
The Temperature Check (Temp Check) team helps you manage, monitor, store, and move your vaccine supply. All sites enrolled in our Vaccines for Children (VFC) and Vaccine for Adults at Risk (VFAAR) must comply with Temp Check’s required storage practices and policies. The Temp Check storage and handling coordinators will help you follow these policies by setting up Digital Data Loggers (DDL), educating your staff on proper storage techniques, and help you draft a emergency plan in case of a temperature emergency.
If your DDL is displaying any kind of alarm or if you are experiencing a Temperature Emergency contact Temp Check immediately at TempCheck@phila.gov.
Looking for a specific Temp Check or storage management document? Click here for our document, files, and forms list.
Vaccine Temperature Emergencies
If vaccines experience an out-of-range temperature, they’re at risk of no longer being effective. Digital Data Loggers (DDL) display the word ALARM above the temperature if there is an out-of-range temperature. Black boxes under the temperature indicate that there was an alarm on a previous day. If you observe out-of-range temperatures or have an alarm on your DDL, you must take action.
- Consult your Emergency Vaccine Management Plan
- Fill out and send us an Out of Range Temperature Response Form
- Contact firstname.lastname@example.org/215-685-6777 for additional instructions
Contacting vaccine manufacturers
When you have out-of-range temperatures, you’ll need to contact vaccine manufacturers to get their input on whether the vaccines are still viable. Click here for a list of contacts information for vaccine manufactures.
Temp Check Requirements
All VFC and VFAAR providers must comply with Temp Check vaccine storage policies to stay enrolled in their programs. This includes maintaining Temp Check storage practices, 24/7 temperature monitoring, monthly submission of temperature files, and daily temperature recordings. To help you follow these practices and policies, our Temp Check team provides a variety of tools and support.
Below are the key vaccine storage policies that you, a VFC/VFAAR site, are required to follow.
Using Digital Data Loggers (DDLs)
The LogTag VFC 400 Digital Data Logger, or DDL, is a device that monitors the temperature of your vaccine storage unit 24 hours a day, 7 days a week. Having a DDL installed inside your vaccine storage unit is required for all sites participating in the VFC or VFAAR programs. Additionally, you will have to upload your temperature log data to us every 30 days. Failure to upload this data will prevent you from ordering more vaccine.
Vaccines exposed to storage temperatures outside the recommended ranges may have reduced potency, creating limited protection and resulting in the re-vaccination of patients and thousands of dollars in wasted vaccine. If your vaccine storage unit ever goes out of range, your DDL will alert you, ensuring that your patients receive viable vaccine that gives them the protection they need.
You can learn more about the DDLs, and how to operate them, in the following guides:
Daily Temperature Logging
You must monitor temperatures twice a day using the our temperature logs, and keep records on file for three years.
You can use our fridge temperature log (Fahrenheit or Celsius) and freezer temperature log (Fahrenheit or Celsius). We recommend you print these out and place them in a visible place near your vaccine storage units (ideally on the unit itself).
You must draft an emergency plan, and have it printed out and placed onto your vaccine storage unit, for a temperature emergency. Our storage and handling coordinators will help you draft this emergency plan.
Please print and fill out our VFC/VFAAR Emergency Vaccine Managment Plan document. Once completed, please attach to your vaccine storage unit and keep it easily visible.