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VFAAR

Menactra No Longer Available Through VFC or VFAAR

Menactra No Longer Available Through VFC or VFAAR

Menactra can no longer be ordered through VFC or VFAAR. The inventory of Menactra at the CDC depots has been depleted.
Sites that were using Menactra, need to transition to one of the other MCV4 products available, Menveo from GSK or MenQuadfi from Sanofi, if they have not already.
If your site ordered Menactra, and you have not already, please take a few minutes to complete this survey to let us know which MCV4 vaccine you plan to order going forward.

Return Expired Doses of Flu Today!

Return Expired Doses of Flu Today!

All VFC/VFAAR influenza vaccine supplied by the Philadelphia Immunization Program during the 2021-2022 flu season has expired. Please account for unused VFC/VFAAR flu vaccine at your site using PhilaVax:
  • Process a return for the unopened vials online in the Vaccines Returns module. A job aid with step by step instructions can be found here.
  • Email DPHProviderHelp@phila.gov to account for open vials of flu vaccine.

Return your vaccine before August 15th

Please complete these steps by August 15, 2022, to avoid delays in processing your site’s 2022-23 flu season orders. If you have questions, contact DPHProviderHelp@phila.gov.

Don’t delay, return your expired vaccine now!

It is difficult to anticipate exactly when flu vaccine will be available. However, the health department is committed to getting flu vaccine to our providers as soon as it arrives. To prevent delays, please complete your flu return today.All communication about the availability of flu vaccine will be made via email and posted on our website. Keep an eye out for upcoming messages! If you need to add more people to our mailing list, please contact us at vaccines@phila.gov.Thank you for helping to protect Philadelphians this past year! We look forward to working together to keep people safe from the flu next season.

Be Ready!: Update Your Vaccine Management Plan Today!

Update Your Vaccine Management Plan Today!

Summer means storm season, and to help you be prepared, we’ve created a new Vaccine Management Plan.

It has all the information you need to:

  • Store your vaccine safely.
  • Respond to an emergency.
  • Transport your vaccine during an emergency.

Don’t wait until the storm, comes take action today:

  • Review the document with all the staff that works with VFC, VFAAR, or COVID vaccine at your site.
  • Gather the supplies indicated on pages 14-17 of the document.
  • Fill out the information on the first page of the document.
    • Fax (215-238-6948) or email (TempCheck@phila.gov) a copy to our office by Friday, August 12th.
  • Post the full document on your vaccine storage unit.
    • You can print a copy today or keep an eye out for a copy in the mail this week!

Make sure your site’s backup storage locations are appropriate for vaccine storage:

  • Approved
    • Doctor’s offices freezer compartment of combination units
    • Hospital Pharmacies
    • Pharmacies
    • Approved Unit at Another Clinic
  • Not Approved
    • Personal Home Freezers
    • Personal Deep Freezers
    • Freezer Compartment of a Combination Unit
    • Storage Containers with Dry Ice

Be ready to move vaccine in an emergency. Gather the supplies needed to transport your refrigerated and frozen vaccine today!

Have questions? Reach out to our team at TempCheck@phila.gov for assistance.

VFC/VFAAR Re-Enrollment Begins Today!

VFC/VFAAR Re-Enrollment Begins Today!

The Philadelphia Vaccines for Children (VFC)/ Vaccines for Adults at Risk (VFAAR) annual re-enrollment period is now open! Sites enrolled in VFC or VFAAR must submit a re-enrollment form by June 30 in order to continue to participate in these programs.

For a smoother re-enrollment, complete these steps before beginning the enrollment form:

1. Update Clinic Tools
Review the information indicated for your site in the Clinic Information module. Use these job aids to guide you though making the necessary updates:

2. Make sure you have the correct level of access to PhilaVax.
The vaccine coordinator and medical director must log into the PhilaVax IIS to access, complete, and sign the electronic re-enrollment form. If you have not completed the 2022 User Confidentiality Agreement to renew your account or do not have a PhilaVax user account, use the link below to complete it now.

PhilaVax User Confidentiality Agreement
If you have trouble accessing the above link or you have a PhilaVax account and need to update your password, you can email PhilaVax@phila.gov for assistance.

Once these steps are complete, use these job aids to guide you through the enrollment form step by step:

We’re here to help! If you’re having trouble, email DPHProviderHelp@phila.gov to connect with our team.

VFC/VFAAR Re-enrollment is Right Around the Corner!

VFC/VFAAR Re-enrollment is Right Around the Corner!

The Philadelphia Vaccines for Children (VFC)/ Vaccines for Adults at Risk (VFAAR) annual re-enrollment period will take place from June 1 to 30, 2022. For the third year, the enrollment will be done electronically through PhilaVax.

To get your site ready for re-enrollment, complete these steps now.

1. Update Clinic Tools
Review the information indicated for your site in the Clinic Information module. Use these job aids to guide you though making the necessary updates:

2. Make sure you have the correct level of access to PhilaVax.
The vaccine coordinator and medical director must log into the PhilaVax IIS to access, complete, and sign the electronic re-enrollment form. If you have not completed the 2022 User Confidentiality Agreement to renew your account or do not have a PhilaVax user account, use the link below to complete it now.

PhilaVax User Confidentiality Agreement
If you have trouble accessing the above link or you have a PhilaVax account and need to update your password, you can email PhilaVax@phila.gov for assistance.

Additional information and instructions will be communicated closer to the start of the re-enrollment period.
Re-enrollment is a requirement for the VFC/VFAAR programs. Failure to complete the re-enrollment form will result in un-enrollment.

Questions? Email our team at DPHProviderHelp@phila.gov.

Sanofi Discontinuing Menactra

Sanofi Discontinuing Menactra

In mid-2022, Sanofi will only offer MenQuadfi as their meningococcal ACYW conjugate (MCV4) vaccine. They will discontinue the distribution of Menactra in the US.

Sites currently using Menactra, need to transition to one of the other MCV4 products available: Menveo from GSK or MenQuadfi from Sanofi. The exact timing of the transition will be determined by usage over the coming months and inventory on hand in the CDC depots to minimize vaccine wastage.

To prepare for the transition, complete the below survey to let us know which MCV4 vaccine your site plans to order moving forward.

Complete the survey.

PCV15 and PCV20 Now Available Through VFAAR

PCV15 and PCV20 Now Available Through VFAAR

Vaxneuvance (15-valent pneumococcal conjugate vaccine, PCV15) and Prevnar 20 (20-valent pneumococcal conjugate vaccine, PCV20) are now available through the Vaccines for Adults at Risk (VFAAR) program in line with the updated ACIP recommendations.

Review our announcement and FAQ document to plan your site’s transition to the new vaccines.

VFAAR sites must decide whether they will order PCV20 or PCV15 and PPV23 going forward. Complete the below survey to notify our program of your site’s preference. We will review each site’s submission and reach out with next steps. 
We recommend that sites that are part of a system or are affiliated use the same vaccine presentations across sites to ensure continuity of care and help prevent administration errors.


Updated Pneumococcal Vaccine Recommendations  

Adults aged ≥ 65 years. Adults aged ≥65 years who have not previously received PCV or whose previous vaccination history is unknown should receive 1 dose of PCV (either PCV20 or PCV15). When PCV15 is used, it should be followed by a dose of Pnuemovax 23 (PPSV23) at least one year later. 
Adults aged 19–64 years with certain underlying medical conditions or other risk factors. Adults aged 19–64 years with certain underlying medical conditions or other risk factors who have not previously received PCV or whose previous vaccination history is unknown should receive 1 dose of PCV (either PCV20 or PCV15). When PCV15 is used, it should be followed by a dose of PPSV23 at least one year later. 

PCV13 is no longer recommended for adults under the new recommendations. Providers should no longer administer PCV13 to individuals 19 years of age and older. 

Additional Resources

Ask the Experts (March 2022)

Vaccine Information Statement (February 2022)

Morbidity and Mortality Weekly Report (January 2022)   

Vaxneuvance package insert 

Prevnar 20 package insert

Thank you for keeping Philadelphia safe and healthy. If you have any questions, please email vaccines@phila.gov.

PhilaVax IIS Closed to VFC/VFAAR Orders from 3/31 through 4/4

PhilaVax IIS Closed to VFC/VFAAR Orders from 3/31 through 4/4

PhilaVax will be temporarily closed to new VFC/VFAAR orders from 12PM on Thursday, March 31 until 9AM on Monday, April 4 while the vaccine prices are updated for 2022.

During this time, any orders entered into PhilaVax IIS will be deleted from the system and not processed.

If you need to a place order, submit it before 12 PM on Thursday, March 31.

Normal order processing and shipping will resume at 9 AM on Monday, April 4.
Questions?

Have questions about VFC/VFAAR ordering or shipping around the temporary closure? Our team is here to help!

Email christine.wilson@phila.gov or charma.miller@phila.gov.
Or call 215-685-6728 or 215-685-6667.

Thank you for keeping Philadelphia healthy!

New VFC/VFAAR Vaccine Packaging

New VFC/VFAAR Vaccine Packaging

Follow these instructions to return the new eco-friendly vaccine packaging to McKesson and Merck.

Refrigerated Vaccines

McKesson is using the EcoFlex96 shippers to ship refrigerated VFC and VFAAR vaccines. These shippers must be returned to avoid interruption of your vaccine shipments.

Use these instructions to return EcoFlex96 shippers.

The return shipping label should be attached to the inner flap on the box. If no return label was provided, please contact Christine Wilson (christine.wilson@phila.gov) or Charma Miller (charma.miller@phila.gov) for assistance in obtaining the return label.

If UPS regularly delivers to your site, the empty shipper(s) can be left in the usual location for pick up and return.

To schedule a pick up, call (774)-233-7106 or email JSmyth@coldchaintech.com, provide the return tracking number and the address for pick up, and a pick up will be scheduled for you.

Frozen Vaccines

Merck is transitioning to reusable shipping containers (pictured below) to ship frozen VFC and VFAAR vaccines. These shippers must be returned to avoid interruption of your vaccine shipments.

For detailed instructions and additional information, please use this link to view a quick video: https://bcove.video/3bttOxY.

Each shipper will be preaddressed to AeroSafe.

Please contact Christine Wilson (christine.wilson@phila.gov) or Charma Miller (charma.miller@phila.gov) with any questions about the process.

Storage Unit Reminder

Storage Unit Reminder

Vaccines can only be stored in certain acceptable storage units. Your vaccine storage unit is a key component in maintaining the vaccine cold chain at your practice.

Your vaccine storage units must:

  • Consistently maintain storage temperature.
  • Have enough space to properly store vaccines throughout the year including back to school and flu season.
  • Have separate external doors for refrigerator and freezer.
  • Have Do Not Unplug stickers at the outlet, on unit, and on the circuit breaker.
  • Order Do Not Unplug stickers here.

All units must be plugged directly into a dedicated wall outlet. Units cannot be plugged into:

  • GFI/GFCI outlets (specialized outlets with a built-in breaker, may have reset buttons)
  • Outlets that can be activated by a wall switch
  • Extension cords, power strips, surge protectors
  • Ensure that the unit, plug, and circuit breaker on the electric panel are clearly labeled to prevent accidental loss of power.

Selecting a unit to store your vaccines in is an important decision.

Purchasing a unit that is reliable and accurate up-front is a worthwhile investment, both in time and money, for your practice. The time needed to respond to out of range temperatures and the cost of reimbursement for wasted vaccines can be very burdensome for practices whose unit does not maintain in-range temperatures.

To ensure that the unit that you are considering is the best option for your clinic, email our program at TempCheck@phila.gov so that we can offer insight on the units that are being considered based on other providers experiences with a brand, the typical supply on hand at your practice, and other considerations based on the CDC recommendations for storage units.