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VFAAR

VFC/VFAAR Re-enrollment is Right Around the Corner!

VFC/VFAAR Re-enrollment is Right Around the Corner!

The Philadelphia Vaccines for Children (VFC)/ Vaccines for Adults at Risk (VFAAR) annual re-enrollment period will take place from June 1 to 30, 2022. For the third year, the enrollment will be done electronically through PhilaVax.

To get your site ready for re-enrollment, complete these steps now.

1. Update Clinic Tools
Review the information indicated for your site in the Clinic Information module. Use these job aids to guide you though making the necessary updates:

2. Make sure you have the correct level of access to PhilaVax.
The vaccine coordinator and medical director must log into the PhilaVax IIS to access, complete, and sign the electronic re-enrollment form. If you have not completed the 2022 User Confidentiality Agreement to renew your account or do not have a PhilaVax user account, use the link below to complete it now.

PhilaVax User Confidentiality Agreement
If you have trouble accessing the above link or you have a PhilaVax account and need to update your password, you can email PhilaVax@phila.gov for assistance.

Additional information and instructions will be communicated closer to the start of the re-enrollment period.
Re-enrollment is a requirement for the VFC/VFAAR programs. Failure to complete the re-enrollment form will result in un-enrollment.

Questions? Email our team at DPHProviderHelp@phila.gov.

Sanofi Discontinuing Menactra

Sanofi Discontinuing Menactra

In mid-2022, Sanofi will only offer MenQuadfi as their meningococcal ACYW conjugate (MCV4) vaccine. They will discontinue the distribution of Menactra in the US.

Sites currently using Menactra, need to transition to one of the other MCV4 products available: Menveo from GSK or MenQuadfi from Sanofi. The exact timing of the transition will be determined by usage over the coming months and inventory on hand in the CDC depots to minimize vaccine wastage.

To prepare for the transition, complete the below survey to let us know which MCV4 vaccine your site plans to order moving forward.

Complete the survey.

PCV15 and PCV20 Now Available Through VFAAR

PCV15 and PCV20 Now Available Through VFAAR

Vaxneuvance (15-valent pneumococcal conjugate vaccine, PCV15) and Prevnar 20 (20-valent pneumococcal conjugate vaccine, PCV20) are now available through the Vaccines for Adults at Risk (VFAAR) program in line with the updated ACIP recommendations.

Review our announcement and FAQ document to plan your site’s transition to the new vaccines.

VFAAR sites must decide whether they will order PCV20 or PCV15 and PPV23 going forward. Complete the below survey to notify our program of your site’s preference. We will review each site’s submission and reach out with next steps. 
We recommend that sites that are part of a system or are affiliated use the same vaccine presentations across sites to ensure continuity of care and help prevent administration errors.


Updated Pneumococcal Vaccine Recommendations  

Adults aged ≥ 65 years. Adults aged ≥65 years who have not previously received PCV or whose previous vaccination history is unknown should receive 1 dose of PCV (either PCV20 or PCV15). When PCV15 is used, it should be followed by a dose of Pnuemovax 23 (PPSV23) at least one year later. 
Adults aged 19–64 years with certain underlying medical conditions or other risk factors. Adults aged 19–64 years with certain underlying medical conditions or other risk factors who have not previously received PCV or whose previous vaccination history is unknown should receive 1 dose of PCV (either PCV20 or PCV15). When PCV15 is used, it should be followed by a dose of PPSV23 at least one year later. 

PCV13 is no longer recommended for adults under the new recommendations. Providers should no longer administer PCV13 to individuals 19 years of age and older. 

Additional Resources

Ask the Experts (March 2022)

Vaccine Information Statement (February 2022)

Morbidity and Mortality Weekly Report (January 2022)   

Vaxneuvance package insert 

Prevnar 20 package insert

Thank you for keeping Philadelphia safe and healthy. If you have any questions, please email vaccines@phila.gov.

PhilaVax IIS Closed to VFC/VFAAR Orders from 3/31 through 4/4

PhilaVax IIS Closed to VFC/VFAAR Orders from 3/31 through 4/4

PhilaVax will be temporarily closed to new VFC/VFAAR orders from 12PM on Thursday, March 31 until 9AM on Monday, April 4 while the vaccine prices are updated for 2022.

During this time, any orders entered into PhilaVax IIS will be deleted from the system and not processed.

If you need to a place order, submit it before 12 PM on Thursday, March 31.

Normal order processing and shipping will resume at 9 AM on Monday, April 4.
Questions?

Have questions about VFC/VFAAR ordering or shipping around the temporary closure? Our team is here to help!

Email christine.wilson@phila.gov or charma.miller@phila.gov.
Or call 215-685-6728 or 215-685-6667.

Thank you for keeping Philadelphia healthy!

New VFC/VFAAR Vaccine Packaging

New VFC/VFAAR Vaccine Packaging

Follow these instructions to return the new eco-friendly vaccine packaging to McKesson and Merck.

Refrigerated Vaccines

McKesson is using the EcoFlex96 shippers to ship refrigerated VFC and VFAAR vaccines. These shippers must be returned to avoid interruption of your vaccine shipments.

Use these instructions to return EcoFlex96 shippers.

The return shipping label should be attached to the inner flap on the box. If no return label was provided, please contact Christine Wilson (christine.wilson@phila.gov) or Charma Miller (charma.miller@phila.gov) for assistance in obtaining the return label.

If UPS regularly delivers to your site, the empty shipper(s) can be left in the usual location for pick up and return.

To schedule a pick up, call (774)-233-7106 or email JSmyth@coldchaintech.com, provide the return tracking number and the address for pick up, and a pick up will be scheduled for you.

Frozen Vaccines

Merck is transitioning to reusable shipping containers (pictured below) to ship frozen VFC and VFAAR vaccines. These shippers must be returned to avoid interruption of your vaccine shipments.

For detailed instructions and additional information, please use this link to view a quick video: https://bcove.video/3bttOxY.

Each shipper will be preaddressed to AeroSafe.

Please contact Christine Wilson (christine.wilson@phila.gov) or Charma Miller (charma.miller@phila.gov) with any questions about the process.

Storage Unit Reminder

Storage Unit Reminder

Vaccines can only be stored in certain acceptable storage units. Your vaccine storage unit is a key component in maintaining the vaccine cold chain at your practice.

Your vaccine storage units must:

  • Consistently maintain storage temperature.
  • Have enough space to properly store vaccines throughout the year including back to school and flu season.
  • Have separate external doors for refrigerator and freezer.
  • Have Do Not Unplug stickers at the outlet, on unit, and on the circuit breaker.
  • Order Do Not Unplug stickers here.

All units must be plugged directly into a dedicated wall outlet. Units cannot be plugged into:

  • GFI/GFCI outlets (specialized outlets with a built-in breaker, may have reset buttons)
  • Outlets that can be activated by a wall switch
  • Extension cords, power strips, surge protectors
  • Ensure that the unit, plug, and circuit breaker on the electric panel are clearly labeled to prevent accidental loss of power.

Selecting a unit to store your vaccines in is an important decision.

Purchasing a unit that is reliable and accurate up-front is a worthwhile investment, both in time and money, for your practice. The time needed to respond to out of range temperatures and the cost of reimbursement for wasted vaccines can be very burdensome for practices whose unit does not maintain in-range temperatures.

To ensure that the unit that you are considering is the best option for your clinic, email our program at TempCheck@phila.gov so that we can offer insight on the units that are being considered based on other providers experiences with a brand, the typical supply on hand at your practice, and other considerations based on the CDC recommendations for storage units.

Additional VFAAR Flu Vaccine Presentations Available to Order

Additional VFAAR Flu Vaccine Presentations Available to Order

These vaccines are now available to order for your adult patients:
  • Flucelvax prefilled syringes
  • Fluzone multidose vials
FluLaval pre-filled syringes are currently not available to order.Please visit our flu ordering page for more information on the available vaccines.To learn who is eligible to receive VFAAR flu this year, review our advisory from October 26.
Order flu vaccine today!

Have questions?

Contact Christine Wilson at 215.685.6728 or christine.wilson@phila.gov or Charma Miller at 215.685.6667 or charma.miller@phila.gov for assistance.Thank you for keeping Philadelphia healthy by fighting flu! For more information about influenza in Philadelphia, visit our flu page.

Vaccine Shipment Delays During the Holiday Season

Vaccine Shipment Delays During the Holiday Season

Submit orders by Tuesday, December 7.

During the holiday season – from mid-December to early January – the distribution center that ships vaccine provided through the Vaccines for Children (VFC) and Vaccines for Adults At Risk (VFAAR) programs will have reduced shipping capacity. Orders submitted during this time will take longer than usual to ship.

To make sure that you have the vaccines you need during this time, submit orders by 3:00 PM on Tuesday, December 7. These will be processed and shipped out as usual. Be sure to check the status of your order within 2 business days of submitting.

Continue to check for tracking information daily as FedEx and UPS shipping delays continue. Use this job aid to assist you with reviewing this information.

Orders submitted after Tuesday, December 7 may not be delivered until the week of January 3, at the earliestThe distribution center will return to normal operations on January 3.

For assistance with completing your reconciliation or submitting your order, email:

Provider Education Coordinator
DPHProviderhelp@phila.gov

Vaccine Order Specialist
Christine Wilson
Christine.Wilson@phila.gov

Vaccine Order Specialist
Charma Miller
Charma.Miller@phila.gov

CDC Clinician Outreach and Communication Activity (COCA) Call on 9/9/2021

CDC Clinician Outreach and Communication Activity (COCA) Call on 9/9/2021

The Centers for Disease Control and Prevention (CDC) has announced a Clinician Outreach and Communication Activity (COCA) Call.

When: September 9th at 2pm EDT.

Topic: 2021-2022 Influenza Vaccination Recommendations and Guidance on Coadministration with COVID-19 Vaccines

Meeting link: https://www.zoomgov.com/j/1610456908?pwd=cFI3YzIvMWZzOFE4bmEwakswaUZsdz09#success

Webinar ID: 161 045 6908

Passcode: 220280

Click here to join the CDC Coca Call!

During this COCA Call, presenters will provide updates on the Advisory Committee on Immunization Practices (ACIP) recommendations for the 2021-2022 influenza vaccination season and guidance for coadministration of influenza and COVID-19 vaccines.

There will be a web on-demand version of the call available after the live event.

Please click here to access additional COCA calls and other training from CDC, the World Health Organization, and other training providers.

Thank you for keeping Philadelphia safe and healthy. If you have any questions, please email vaccines@phila.gov.

VFAAR Flu Vaccine Available to Order

VFAAR Flu Vaccine Available to Order

A supply of FluLaval pre-filled syringes for your VFAAR patients is now available to order.

Please note, all flu vaccine from the 2020-2021 season must be accounted for before you can order flu for the 2021-2022 season. Guidance on accounting for remaining doses can be found here.

We will send out additional emails and update the flu page as more presentations of flu become available.

Order Flu Vaccine Today!

Have questions?

Contact Christine Wilson at 215.685.6728 or christine.wilson@phila.gov, or Charma Miller at 215.685.6667 or charma.miller@phila.gov for assistance.

Thank you for keeping Philadelphia healthy by fighting flu! For more information about influenza in Philadelphia, visit our flu page.