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COVID-19 Vaccine

Upcoming COVID-19 Vaccine Ordering Changes

Upcoming COVID-19 Vaccine Ordering Changes

Due to the holiday, COVID-19 vaccine orders are due on Mondays at 5pm for the next two weeks (the week of the 20th and the 27th). Please submit your upcoming orders by Monday at 5pm instead of Wednesday in order for them to be processed.

For assistance with submitting your order, email:

Provider Education Coordinator
DPHProviderhelp@phila.gov

Vaccine Order Specialist
Christine Wilson
Christine.Wilson@phila.gov

Vaccine Order Specialist
Charma Miller
Charma.Miller@phila.gov

Pediatric COVID-19 Vaccine Expiration Dates

Pediatric COVID-19 Vaccine Expiration Dates

Please check your pediatric (orange cap) COVID-19 vaccine’s expiration date to avoid administering expired vaccines.

How to determine vaccine expiration:

  • The pediatric COVID-19 vaccine (orange cap) does not have an expiration date printed on the vial. Vaccines expire 6 months after the manufacture date which is printed on the vial.
  • Vaccines placed in the refrigerator for storage expire 10 weeks after they are placed in the unit or on the expiration date, whichever comes first.
  • Always check that your 10-week Beyond Use Date (BUD) is before the expiration date.

Use this diagram to check the expiration date:

  • Please note, many sites have vaccines that will expire at the end of January.
  • Based on the diagram above, vaccines manufactured in August 2021 expire at the end of the day on January 31, 2022.

Work with your team to plan how these doses will be used prior to expiration.

What to do when vaccines are expired:

  • Vials that are not used by their expiration date must be discarded and reported as wastage using this form.

If you have any questions, please email vaccines@phila.gov. Thank you for keeping Philadelphia safe and healthy.

Holiday Vaccine Ordering Changes

Holiday Vaccine Ordering Changes

If you need vaccine for clinics scheduled on the holiday weekend:

  • Submit orders early, preferably the week of December 13, in anticipation of the limited holiday work hours.
  • The last day to order partial deliveries of vaccine is December 15. There will be no partial vaccine deliveries on the week of December 27.
  • Note the holiday delivery schedules below. Vaccine deliveries will not occur between December 24 and December 27. Vaccine deliveries will also not occur between December 31 and January 3.

Christmas Holiday Delivery Schedule

New Year’s Holiday Delivery Schedule

For assistance with submitting your order, email:

Provider Education Coordinator
DPHProviderhelp@phila.gov

Vaccine Order Specialist
Christine Wilson
Christine.Wilson@phila.gov

Vaccine Order Specialist
Charma Miller
Charma.Miller@phila.gov

COVID-19 Booster Recommendations Extended to 16- and 17-year-olds

COVID-19 Booster Recommendations Extended to 16- and 17-year-olds

The following is attributable to CDC Director, Dr. Rochelle Walensky:

“Today, CDC is strengthening its booster recommendations and encouraging everyone 16 and older to receive a booster shot. Although we don’t have all the answers on the Omicron variant, initial data suggests that COVID-19 boosters help broaden and strengthen the protection against Omicron and other variants. We know that COVID-19 vaccines are safe and effective, and I strongly encourage adolescents ages 16 and 17 to get their booster if they are at least 6 months post their initial Pfizer vaccination series.”

At this time, only the Pfizer-BioNTech COVID-19 vaccine is authorized and recommended for adolescents aged 16 and 17. More information will be available on CDC’s website soon.

Emergency Use Authorization

A new emergency use authorization (EUA) was released on 12/9/21 for the Pfizer-BioNTech COVID-19 Vaccine or COMIRNATY. Pfizer vaccine supplied in a multiple dose vial with a purple cap is authorized for use to provide:

  • a 2-dose primary series to individuals 12 years of age and older;
  • a third primary series dose to individuals 12 years of age and older who have been determined to have certain kinds of immunocompromise;
  • a single booster dose to individuals 16 years of age and older who have completed a primary series with Pfizer-BioNTech COVID-19 Vaccine or COMIRNATY; and
  • a single booster dose to individuals 18 years of age and older who have completed primary vaccination with a different authorized COVID-19 vaccine. The dosing interval for the heterologous booster dose is the same as that authorized for a booster dose of the vaccine used for primary vaccination.

Emergency Use Authorization Guidance

Emergency Use Authorization Guidance

When vaccinating your patients for COVID-19, it is mandatory to provide the individual with a copy of the FDA’s emergency use authorization (EUA) with each and every dose administered. Please ensure you are regularly checking for updated versions.

View the FDA’s EUA guidance pages:

If you have additional questions, please email COVIDvax@phila.gov.

Handling Open Vials of COVID-19 Vaccine

Handling Open Vials of COVID-19 Vaccine

It’s important that vaccine is stored properly before it is administered to protect its viability and ensure that your patients get the protection that they need. COVID-19 vaccine products do not contain any preservative and expire hours after the vial is first punctured.

Use the table to make sure that the COVID vaccine at your site is stored at the right temperature for the right amount of time after it has been punctured. If storing at room temperature, ensure that the temperature is in range, between 9°C and 25°C (47°F and 77°F). Doses not used within this time must be discarded, whether they are still in the vial or have been pre-drawn in a syringe. More information on when it is appropriate to pre-draw doses and how to keep track of pre-drawn doses is included below.

Pre-drawing Doses

It is best practice when administering COVID-19 vaccine to draw up the dose immediately before giving the vaccine.However, in some circumstances, such as mass vaccination events when multi-dose vials are used, it may be more practical to prefill syringes. Pre-drawn COVID-19 vaccine syringes prepared for administration must be labeled with the following legible identifying information to prevent errors:
  • Name and amount of vaccine
  • The expiration date, Beyond Use Date (BUD) and BUD time
  • The time the vaccine must be discard (see the table above)
  • Lot number
  • Initials of preparer

Syringes should be kept out of direct sunlight.

Have questions about storing your COVID vaccine?
Email TempCheck@phila.gov.
View the wastage guide.

COVID-19 Vaccine Storage and Handling

COVID-19 Vaccine Storage and Handling

It’s important that vaccine is stored in the appropriate unit to protect its viability and ensure that your patients get the protection that they need. Use the table to make sure that the COVID vaccine at your site is stored at the right temperature for the right amount.

  1. Vaccine stored at this temperature range must be labelled with a Beyond Use Date (BUD) label indicating the date it must be removed from this unit and moved to the fridge.
  2. Vaccine stored at this temperature range must be labelled with a Beyond Use Date (BUD) label indicating the date it must be removed from this unit and discarded.

CDC Beyond Use Labels (BUD)

Use BUD labels to keep track of when vaccine must be discarded (or in the case of Pfizer 12+ stored in the freezer, moved to the fridge).  The CDC has created BUD labels that can be accessed here:
Have vaccine stored in an inappropriate unit?  
  • Mark the vaccine DO NOT USE
  • Email TempCheck@phila.gov for instructions on assessing the viability of the vaccine
Have other questions about storing your COVID vaccine? Email TempCheck@phila.gov.

COVID-19 Vaccine Provider Bimonthly Forum

COVID-19 Vaccine Provider Bimonthly Forum

Please join our COVID-19 Vaccine Provider Bimonthly Forum tomorrow at 5PM!

The COVID-19 Vaccine Provider Bimonthly Forum will cover topics including EUA updates, storage and handling, provider questions, and any other important information regarding COVID-19 Vaccines.

The forum will be held every other Thursday at 5PM from 11/4/2021 until 12/23/2021.

COVID-19 Vaccine Provider Bimonthly Forum

Webinar Link: https://global.gotomeeting.com/join/314867021

You can also dial in using your phone.
United States: +1 (786) 535-3211

Access Code: 314-867-021

Join from a video-conferencing room or system.
Dial in or type: 67.217.95.2 or inroomlink.goto.com
Meeting ID: 314 867 021
Or dial directly: 314867021@67.217.95.2 or 67.217.95.2##314867021

New to GoToMeeting?
Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/828347453

Thank you for keeping Philadelphia safe and healthy. Please email covidproviders@phila.gov if you have any questions.

Thanksgiving Holiday Vaccine Ordering Changes

Thanksgiving Holiday Vaccine Ordering Changes

Please make note of the following changes in COVID-19 vaccine shipping around the end of November:

  • No vaccine orders will be delivered during November 24th-28th.
  • Orders must be placed next week on Monday, November 15th, and the following week, on Monday, November 22nd by 5PM in order to be processed due to holiday ordering cadence.
  • Vaccine delivery will resume on Monday, November 29.
  • Please plan to order order early to ensure vaccine will arrive on time prior to the holiday week.

Thank you for keeping Philadelphia safe and healthy. If you have any questions, please email vaccines@phila.gov.

Pfizer 5-11 Vials and Expiration Dates: Label Information

Pfizer 5-11 Vials and Expiration Dates: Label Information

Please refer to the bullets below for expiration dates and label information regarding the Pediatric Pfizer COVID-19 Vaccine for children ages 5-11. Pfizer COVID-19 Vaccine: 5 through 11 years formulation (orange cap) 
  • Formulation does NOT have expiration printed on vial
  • Instead, each vial has the lot number and date of manufacture printed on the label
  • Date on the label is NOT the expiration date

Expiration Date:

Pfizer DOES NOT have a tool to find expiration dates. The QR code on the label is a link to the EUA factsheetThe Pfizer pediatric formula has a 6-month expiration if held frozen at ultra-low temperature (ULT).
  • Manufacturing date + 6 months = expiration date.
    • eg. Vials dated 8/2021 expire the last day of 01/2022.
  • The expiration date will be indicated in PhilaVax when you accept your shipment.

Storage and Handling:

Follow EUA recommendations for storage of the Pfizer 5 through 11 years formulation:
  • Do NOT store in a standard freezer.
  • Store in ultra-low temperature freezer below -60°C (-76°F) for up to 6 months
  • Store in refrigerator between 2°C and 8°C (36°F and 46°F) for up to 10 weeks
If not used within 10 weeks, the vaccine should be discarded. Use these Beyond Use Date (BUD) labels to date the Pfizer 5-11 in your refrigerator.
Thank you for keeping Philadelphia safe and healthy. If you have any questions, please email vaccines@phila.gov.