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Update your Digital Data Logger software today

Update your Digital Data Logger (DDL) software today

 Please update to the latest version of the LogTag software, which makes small but important changes to how the digital data loggers (DDL) work and prevent future compatibility issues.

This update will not affect downloading processes or your daily responsibilities and will take about 1 minute to do. Please do this update by Friday, 1/25.

 

How to update your software

To update your software:

If you need administrative or IT permission to download software, please contact your IT department as soon as possible.

 

If you have any questions about this update please contact:

Alexis Bridges and Adam Howsare

Storage & Handling Coordinators

TempCheck@phila.gov

Phone: 215-685-6777

Holiday DDL Download Reminder

Holiday DDL Download Reminder

Digital Data Logger Download Reminder During the Holiday Season

To make sure that your vaccines stay properly monitored over the busy holiday season, please be aware of the date indicator on your digital data loggers (DDLs). To prevent any gaps in temperature monitoring, please download your DDL files if the date indicator is approaching the 30 day capacity. With many offices having adjusted holiday hours or staff members taking time off, the 30 day capacity on your DDL could be reached.

To prevent this, we suggest that you download your DDL files before they reach their 30 day memory capacity. This may mean downloading your DDL earlier than you normally would. This will ensure that they continue to record temperature readings for your storage units over the holidays.

 

After you download your DDL files, remember to:

1) Email both your LTD (yellow and blue) and CSV (green) files to TempCheck@phila.gov

2) Upload your CSV files into the Clinic Tools module in PhilaVax

 

Contact the VFC or VFAAR program if you need assistance or have additional questions:

Storage and Handling Coordinators

Alexis Bridges       phone: 215-685-6777

Adam Howsare     phone: 215-685-6777

TempCheck@phila.gov

 

VFC & VFAAR Coordinator

Jillian Brown          phone: 215-685-6424

Jillian.Brown@phila.gov

 

Holiday Vaccine Shipping Delays

Holiday Vaccine Shipping Delays

Vaccine Shipment Delays During the Holiday Season

Submit orders by December 7th

To make sure that you receive vaccines when you need them, submit orders by 3:00 PM on Friday, December 7. These will be processed and shipped out as usual. Be sure to check the status of your order 2 business days after submitting.

Orders submitted between Monday, December 10 and Friday, December 28 may not be delivered until the week of January 8th. The distribution center will return to normal operations on January 2.

 

During the holiday season – from mid-December to early January – the distribution center that ships vaccine provided through the Vaccines for Children (VFC) and Vaccines for Adults At Risk (VFAAR) programs will have reduced shipping capacity. Orders submitted during this time may take longer than usual to ship.

 

Contact the VFC or VFAAR program if you need assistance.

Provider Education Coordinators

Joani Schmeling      phone: 215-685-6490

Mohan Nagaraja      phone: 215-685-6872

 DPHProviderhelp@phila.gov

 

VFC & VFAAR Coordinator

Jillian Brown          phone: 215-685-6424

Jillian.Brown@phila.gov

 

Vaccine Order Specialists

Christine Wilson      phone: 215-685-6728

Christine.Wilson@phila.gov   

Charma Miller         phone: 215-685-6667

Charma.Miller@phila.gov

 

VFC and VFAAR Re-Enrollment is Coming

VFC and VFAAR Re-Enrollment is Coming

VFC/VFAAR Re-enrollment is right around the corner!

The Philadelphia VFC/VFAAR annual re-enrollment period is November 1-30, 2018. Re-enrollment is a requirement for the VFC/VFAAR programs. Failure to complete the re-enrollment form will result in un-enrollment from the program.

We’re very excited to announce that for the first time, enrollment will be done electronically through PhilaVax. This will save you time and allow us to process enrollment forms quicker.

To get you ready for re-enrollment, complete these three steps now (if you have done so already).

  1. Complete the Clinic Tools Training

The electronic enrollment form is part of the Clinic Tools module in PhilaVax. You will not be able to access the enrollment form until you complete this training.

If you have not completed the Clinic Tools training, sign up now:  https://vax.phila.gov/index.php/notices/register-for-a-required-clinic-tools-training/

If you have completed the Clinic Tools training, check to make sure the contact and staff information for your site is up-to-date. Submit any updates to our program through the module.

  1. Renew your PhilaVax User Confidentiality Agreement

You must log into the PhilaVax IIS to access and complete the electronic form. If you have not completed the 2018 user confidentiality agreement renewal process or do not have a PhilaVax user account, use the link below to complete it now.

  1. Make sure your site’s Medical Director has a PhilaVax Account

Your medical director needs an active PhilaVax account in order to sign the enrollment form. You will not be able to submit the enrollment form without the medical director’s signature.

 

Click here to complete a PhilaVax User Confidentiality Agreement:

https://docs.google.com/forms/d/1nQ6Kp4WrlVEsx0Ud1QrxCdYRiYP3Rpd70xE0E0RKKsc

If you have trouble accessing the above link or your PhilaVax account and need to update your password, you can email PhilaVax@phila.gov or call 215-685-6784.

 

Additional information and instructions will be communicated closer to the start of the re-enrollment period on November 1st.

 

ProQuad now available through VFC

ProQuad vaccine now available through the VFC program

ProQuad is now available through the Philadelphia Vaccines for Children (VFC) program. ProQuad is a combination MMR (measles, mumps, and rubella) and Varicella vaccine. This combined vaccine lets you administer more vaccines with fewer injections.

About ProQuad

The CDC’s Advisory Committee on Immunization Practices recommends ProQuad for a patient’s second dose of MMR and varicella vaccine. As a first dose, ProQuad is associated with a slightly higher risk of febrile seizure, so use separate MMR and varicella vaccines for the first dose unless a parent prefers ProQuad.

Ordering ProQuad

Order ProQuad through PhilaVax at https://vax.phila.gov the way you normally order other vaccines. Before you order ProQuad for your VFC-eligible patients, you should also stock enough privately-purchased ProQuad to treat patients who are not eligible for VFC.

Protect adults from shingles with the new Shingrix vaccine

Protect adults from shingles with the new Shingrix vaccine

Shingrix (recombinant zoster vaccine) is a vaccine to protect healthy adults age 50 and older from shingles. You can now order Shingrix through the Vaccines for Adults At Risk program (VFAAR) for adults 50+ and uninsured.

About Shingrix

Administer Shingrix to adults age 50 and older, with two doses separated by 2 to 6 months.

Ordering Shingrix

Order Shingrix through PhilaVax at https://vax.phila.gov the way you normally order other vaccines. We recommend ordering a small amount, initially, to gauge demand. We will work with you to help figure out how much to order: our VFAAR coordinator will review orders and make adjustments to avoid wastage. Before you order Shingrix for your VFAAR-eligible patients, you should also stock enough privately-purchased Shingrix to treat patients who are not eligible for VFAAR.

Storing and Handling

Shingrix must be stored in the refrigerator. Administer it immediately after reconstitution or store it in the refrigerator and use it within 6 hours. Do not freeze Shingrix. If Shingrix freezes, it is spoiled.

Important changes to kids.phila.gov

Important changes to kids.phila.gov

Over the next few weeks, you’ll notice some changes to kids.phila.gov. We hope these changes will make it easier to find resources that will be helpful for you in your job.

The website looks a little different

We re-organized the information on the website so that it will be easier for you to find resources that you need to vaccinate Philadelphia’s residents. Take a look. If there’s something you’d like to see on the site, feel free to email us at Vaccines@phila.gov.

And the URL will change—so update your bookmark!

On Tuesday, June 26th, the  web site’s URL will change. You’ll find the site at https://vax.phila.gov. So update your bookmarks: starting June 26th, you won’t be able to find us at the old URL.  Use the new URL to access PhilaVax, the Immunization Information System, the same way you do now. So make sure to update your bookmark.

 

Register for a required Clinic Tools training

Register for a required Clinic Tools training

Good news! PhilaVax is adding a new tool called Clinic Tools.

Clinic Tools makes it easier to communicate temperature and clinic information with the VFC/VFAAR programs. Through Clinic Tools, you’ll be able to:

  • Keep track of storage units and data loggers
  • Upload temperatures directly to PhilaVax (no more faxing in paper logs, though you still need to keep them filed for 3 years)
  • Maintain up-to-date clinic contact information
  • Access and complete your annual VFC/VFAAR enrollment form

Register for a required Clinic Tools training

We need to train you to use this tool. You can attend the training from your own computer. Click here to register. Unable to register? Give us a call at  215-685-6872 (Mohan) or 215-685-6490 (Joani), or email us at  DPHProviderHelp@phila.gov and we can help you out.

Training dates

Morning times: 10 AM – 10.30 AM

  • December 11

 

Reminder: we need your emergency management plan

Reminder: we need your emergency management plan

The VFC/VFAAR Emergency Vaccine Management Plan has been updated for 2018. This document helps both you and us prepare for an emergency – like if the power goes out or if your refrigerator or freezer stops working.

If you haven’t already done this, we need you to update your information on the Emergency Management Plan and send it to us. To update your plan:

  • Download the Emergency Management Plan here
  • Print a copy of the plan
  • Complete the first page and fax it to us at 215-238-6948
  • Gather the supplies needed for emergency transport (listed on pages 6-7) and store them near your storage units
  • Post the Emergency Vaccine Management Plan near your storage units

Keep vaccines safe while defrosting – check out our guidance

Freezers can sometimes build up too much ice. When you need to defrost your VFC/VFAAR unit, we can help you move or store your vaccine while you defrost your primary unit. Contact us for defrosting guidance.