Flu Season is Back

While influenza is unpredictable, you can always count on it returning every year. In the United States, “flu season” begins in October and lasts until the end of April. The CDC recommends a yearly flu vaccine for everyone 6 months of age and older. Getting your flu shot in early fall is ideal – the flu vaccine is the first and most important step in protecting against this potentially serious disease.

The Philadelphia Immunization Program is here to help you vaccinate your community members! From providing free flu vaccine to registered VFC and VFAAR members, planning Community Flu Clinics, and disturbing printed flu materials, we want to keep Philadelphians safe from the flu.

Read more about the 2019-2020 flu season on the CDC’s Frequently Asked Influenza Questions page.


Current VFC Offered Flu Vaccine

Product Manufacturer Eligibility Dose / Presentation / Type CPT Code CVX Code
Flulaval® GlaxoSmithKline 6 mo & up 5.0mL / multi-dose vial / inactivated, quadrivalent 90688 158
Flulaval® GlaxoSmithKline 6 mo & up 0.5 mL / single-dose syringe / inactivated, quadrivalent 90686 150

Current VFAAR Offered Flu Vaccine

Product Manufacturer Eligibility Dose / Presentation / Type CPT Code CVX Code
Fluarix® AstraZeneca 19 years & older 0.5 mL / single-dose syringe / inactivated, quadrivalent 90686 150

The City Health Center’s are not eligible for VFAAR flu vaccine.


Preparation

Getting ready for flu season means preparing to recommend flu vaccine to your patients. Unfortunately, there is a lot of misinformation about the flu vaccine. You are in a unique position to correct this misinformation and help your patients understand the importance of getting their flu shot.

The Philadelphia Immunization Program wants to help your patients say “YES” to flu vaccine. We’ve collected a number of resources that can help you talk to your patients about the flu. Remember, flu isn’t just a serve cold. Every year dozens of Philadelphians die from complications caused by flu. By vaccinating your patients you are helping save lives!

Flu Preparation Resources

Flu Vaccine Hesitancy Flowchart

“Clinician-Parent Discussion About Influenza” Study

FAQs From Providers

Set up a Flu Clinic!

Setting up an influenza vaccine clinic is a great way to administer as many vaccines as possible, as efficiently as possible. A flu clinic can minimize staff time and maximize the number of vaccinated patients.

Below is a step-by-step guide to running a successful flu vaccine clinic. Interested in hosting a flu clinic with the Immunization Program? Visit our Community Flu Clinic page or contact lynn.jordan@phila.gov.

  1. Set dates, times, and a maximum number of patients the clinic will serve. A well-organized clinic can vaccinate as many as 300 or 400 patients in a few hours.
  2. Advertise the clinic by making flyers and displaying them in every exam room. Add the information to the practice website and to every patient statement. Offer appointments early and encourage patients to sign up.
  3. Begin accepting appointments at least two months before the vaccine clinic date. Most clinics can accommodate as many as eight patients every 15 minutes with one support staff member and one technician.
  4. Pull charts and print encounter forms three days before the clinic.
  5. Verify the insurance of every patient when the appointment is made. Those without insurance or those whose insurance does not cover the vaccine need to know the cost and the payment process to expect at the time of the visit.
  6. Make sure physician orders for each patient are complete and up to date.
  7. Copy up-to-date vaccine information statements for vaccines that will be distributed. Find these online.
  8. If different doses of the same vaccines are being administered, establish a system to clearly identify and separate each dose.
  9. Prepare gloves, alcohol wipes, bandages and sharps containers.
  10. Make labels for charts. Be sure to include the date the vaccine was given, vaccine name, manufacturer, lot number, expiration date, vaccination site, and space for the initials of the technician administering the vaccine. In practices using an EHR, ensure that all staff participating in the vaccination clinic can correctly document the vaccination.
  11. Prepare vaccine logs so the documentation requirement is easy for staff to complete.
  12. If needed, set up a table to receive patients for registration and designate a place for charts.
  13. Have another table ready for the vaccine supplies and a chair for patients so that the vaccine can be administered safely and comfortably.
  14. After the clinic is completed, charge out encounter forms. Call no-show patients to schedule new appointments.

Order Materials

Every year the Immunization Program creates flu posters and prints for your office and practice. Order your flu posters and prints today! You can also order flu posters and other immunizations materials from our Order Materials page. Or you can contact lyn.jordan@phila.gov.