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Author: Aimee Lin

Vaccine Information Statements and Code Updates

Vaccine Information Statements and Code Updates

VFC and VFAAR Providers,

Updated editions of some of the Vaccine Information Statements (VISs) have been posted on the CDC’s VIS website. The Philadelphia Department of Public Health (PDPH) encourages providers to begin using the updated VISs immediately, but previous editions may be used until they run out.

The table below lists the fourteen VIS documents that have been updated on the CDC website as of 8/6/2021.

For more information, please visit the CDC’s VIS website.

Thank you for keeping Philadelphia safe and healthy. If you have any questions, please email vaccines@phila.gov.

How to Order VFC/VFAAR Flu Vaccine 2021-22

How to Order VFC/VFAAR Flu Vaccine 2021-22

Please note,all flu vaccine from the 2020-2021 season must be accounted for before you can order flu for the 2021-2022 season. Guidance on accounting for remaining doses can be found here.

To place your first flu order…

1.  Complete a reconciliation. (If it’s been less than 2 weeks since your last reconciliation, email Christine and Charma to skip this step)

2. Submit your temperature data since your last order.

3. On the Vaccine Order page check the “Will this be an influenza order?” box.

4. Order what your site needs for a 4 to 6-week period. Be sure that you have room in your fridge to store all the flu and other vaccine you order.

5. Check the status of your order 2 business days later in the PhilaVax IIS:

    • APPROVED: Your flu vaccine is on its way.
    • REJECTED: Click on view next to your order to review the notes from the VFC staff. Once all issues have been resolved, resubmit your order.

For additional flu orders, start with step 2.  Additional flu orders do not require a completed reconciliation if a reconciliation has been completed in the last 60 days. Flu vaccine can be ordered as often as needed. There is no minimum time between orders.

The Immunization Program will make every effort to fulfill your flu vaccine request. If flu product is available in limited quantity, your order may be reduced. If your order is reduced, a note will be added to the PhilaVax IIS comment box on the order page.

Flu vaccine may arrive separately from other vaccines even when ordered at the same time. The day you receive your flu order, log into PhilaVax IIS and electronically add the doses to your inventory. Contact us immediately if the temperature monitor indicates an out-of-range temperature when vaccines are delivered:

Updates

Check our Flu updates section, for updates throughout the flu season.

9/2/21– FluMist intranasal sprayers and Fluzone multidose vials are now available to order for your VFC patients.

9/2/21– A supply of FluLaval pre-filled syringes for your VFAAR patients is now available to order.

8/23/2021 – Pediatric Flu Vaccine is Available to Order! A supply of FluLaval pre-filled syringes is now available to order for your VFC patients. To allow as many sites as possible to access flu vaccine at this time, initial orders may be reduced.

7/26/2021 – These are the vaccines that will be available for the 2021-2022 flu season.

Have Questions?

Contact Christine Wilson at 215.685.6728 or christine.wilson@phila.gov, or  Charma Miller at 215.685.6667 or charma.miller@phila.gov  for assistance.

Thank you for keeping Philadelphia healthy by fighting flu! For more information about influenza in Philadelphia, visit our flu page.

Get Back on Track with Routine Vaccinations

Get Back on Track with Routine Vaccinations

August is National Immunization Awareness Month (NIAM)! This annual observance highlights the efforts of immunization providers who protect patients of all ages against vaccine-preventable diseases through on-time vaccination.

During NIAM, encourage your patients to schedule appointments to ensure they are up to date on annual exams and recommended vaccines. Research has consistently shown that healthcare professionals are the most trusted source of vaccine information for parents and patients.

With children going back to school and adults going back to the workplace, it is now more important than ever for everyone to get back on track with routine vaccinations.

Use the resources below to help encourage routinely recommended vaccines for a variety of audiences.

General Resources:

COVID-19 Vaccination Specific Resources:

For additional National Immunization Awareness Month resources, and more information about NIAM, please visit the CDC NIAM page.

Thank you for keeping Philadelphia stay safe and healthy. If you have any questions, please email vaccines@phila.gov.

Moderna 10-Dose Vials Discontinued

Moderna 10-Dose Vials Discontinued

COVID-19 Vaccine Providers,

Effective Wednesday, July 28 at 4pm ET you will no longer be able to order vials of Moderna 10-dose. All supplies in the warehouses have been depleted and no additional Moderna 10 vials will be manufactured.

PhilaVax ordering for Moderna 10 will be turned off and only Moderna 14-dose vials will be available moving forward.

Any orders placed and approved this week by Wednesday at 5pm will be for the Moderna 14-dose vials. Orders were converted from the 10-dose packaging to the 14-dose packaging as a result of the discontinuation. Ancillary kits should also reflect the 14-dose vials.

Thank you for keeping Philadelphia safe and healthy. If you have any questions, please email vaccines@phila.gov.

J&J/Janssen COVID-19 Vaccine Expiration Extension

J&J/Janssen COVID-19 Vaccine Expiration Extension

Dear COVID-19 Providers,

On July 29th, the Food & Drug Administration authorized an extension of the shelf life for Johnson & Johnson’s Janssen COVID-19 vaccine from 4.5 months to 6 months (an additional 45 days).

Click here to read the extension authorization!

The decision is based on data from ongoing stability assessment studies, which have demonstrated that the vaccine is stable at 6 months when refrigerated at temperatures of 36 – 46 degrees Fahrenheit (2 – 8 degrees Celsius).

Providers should visit https://vaxcheck.jnj/ to confirm the latest expiration dates of vaccine, including those currently available for administration throughout the U.S. This extension applies to refrigerated vials of J&J/Janssen COVID-19 vaccine that have been held in accordance with the manufacturer’s storage conditions.

COVID-19 vaccines that are authorized under an EUA do not have fixed expiration dates, and their expiration dates can be extended as we get more stability data. Always be sure to check the manufacturer’s website to obtain the most up-to-date expiration dates for COVID-19 vaccines you have on hand.

Thank you for keeping Philadelphia safe and healthy. If you have any questions, please contact tempcheck@phila.gov.

Reminder: Check the Expiration Date on Your COVID-19 Vaccine!

Reminder: Check the Expiration Date on Your COVID-19 Vaccine!

COVID-19 Vaccine Providers, please make sure you are checking the expiration dates of your COVID-19 Vaccine and using vials with sooner expiration dates first.

If you are approaching vaccine Beyond Use Dates or Expiration Dates, please try to utilize these doses at your site. You can also reach out to us if you are interested in returning vaccine prior to its expiration. We may be able to arrange pickup depending on the amount and expiration date.

We can work together to ensure that wastage is avoided when possible and that we are efficiently utilizing vaccine supply at provider sites.

Here’s how to find the expiration date of the different COVID-19 Vaccine Brands:

Pfizer: Vials stored in an utlracold storage unit can be used until the last day of the month printed on the tray and each vial.

  • Sites are able to order a partial trays/smaller allocations of Pfizer using this form.
  • Orders are due by Wednesday at 5pm along with a reconciliation and a temperature log.
  • Pfizer deliveries from PDPH will arrive frozen on Tuesday or Wednesday.
    • The frozen vaccine can be placed in a standard freezer for two weeks and will have a two week BUD sticker on it. At the end of two weeks, the vaccines can be moved to the fridge for an additional 31 days. You will need to write a new BUD sticker (with the 31 day BUD) once the vaccine is moved to the fridge.

Moderna: The expiration date for doses stored in the freezer can be acquired on the Moderna website by entering the lot number that is printed on the box:

Janssen: The expiration date can be determined three ways:

  • Scan the QR code on the outer carton
  • Call 1-800-565-4008
  • Visit vaxcheck.jnj

We may also be able to transfer unopened vials of Pfizer and Moderna that have been moved to refrigerated temperatures and are nearing their beyond use date (BUD).

To inquire about transferring expiring doses, please email vaccines@phila.gov with “transfer” in the subject.

Return All Unopened Seasonal 2020/21 VFC/VFAAR Influenza Vaccine

Return All Unopened Seasonal 2020/21 VFC/VFAAR Influenza Vaccine

All VFC/VFAAR influenza vaccine supplied by the Philadelphia Immunization Program during this past flu season has expired. Please account for unused VFC/VFAAR flu vaccine at your site using PhilaVax:

  • Process a return for the unopened vials online in the Vaccines Returns module. A job aid with step by step instructions can be found here.
  • Email DPHProviderHelp@phila.gov to account for open vials of flu vaccine.

Return your vaccine before August 15th

Please complete these steps by August 15, 2021 to avoid delays in processing your site’s 2021-22 flu season orders. If you have questions, contact DPHProviderHelp@phila.gov.

Vaccine available for the 2021-22 flu season:

Don’t delay, return your expired vaccine now!

It is difficult to anticipate exactly when flu vaccine will be available. However, the health department is committed to getting flu vaccine to our providers as soon as it arrives. To prevent delays, please complete your flu return today.

All communication about the availability of flu vaccine will be made via email and posted on our website. Keep an eye out for upcoming messages! If you need to add more people to our mailing list, please contact us at vaccines@phila.gov.

Thank you for helping to protect Philadelphians this past year! We look forward to working together to keep people safe from the flu next season.

J&J (Janssen) COVID-19 Vaccine Stability Update

J&J (Janssen) COVID-19 Vaccine Stability Update

J&J/Janssen has determined that at proper refrigerated storage conditions, the vaccine appears to be very stable across all the lots tested. The company is cautiously optimistic that 6 months total refrigerated storage will be authorized.

The company is hoping to have an extension of the expiration for refrigerated storage of the vaccine to 6 months by early August. PDPH will communicate any updates regarding J&J expiration dates once additional guidance is available.

We ask that you do the following:

  • Continue to use the inventory you have to prevent loss of vaccine
  • Quarantine expired doses as new stability data may become available in the near future
  • Reach out to the health department for J&J ordering in order to optimize vaccine use. Sites are still unable to place orders for J&J directly into PhilaVax at this time.

If you have any questions, please email vaccines@phila.gov. Thank you for keeping Philadelphia safe and healthy.

COVID-19 Vaccine Ordering Deadline

COVID-19 Vaccine Ordering Deadline 

The Philadelphia Department of Public Health (PDPH) Immunization Program would like to remind COVID-19 providers that the deadline to order COVID-19 vaccine is Wednesday at 5pm for orders placed both through Philavax and Monday.com. Orders placed after the deadline will not be processed.

Vaccine orders are delivered on the following Tuesday or Wednesday; please plan accordingly for upcoming clinics.

Quick Steps to Order:

Going forward, the Immunization Program will not process any orders that do not have a closed reconciliation and submitted temperatures by Wednesday at 5PM.

If you have questions, please reach out to vaccines@phila.gov.

Did Your Patient Receive a COVID-19 Vaccination Outside the United States?

Did Your Patient Receive a COVID-19 Vaccination Outside the United States?

Have questions? The “People vaccinated outside the United States” section of the CDC’s Interim Clinical Considerations for Use of COVID-19 Vaccines provides guidance on different scenarios.

Talk to your patient and gather the initial information:

  1. Which COVID-19 vaccine did the patient receive?
  2. Is the COVID-19 vaccine authorized by the United States Food and Drug Administration (FDA) or listed for emergency use by the World Health Organization (WHO)?
  3. Did your patient complete a full series of this COVID-19 vaccine (e.g. receive both doses if two doses are recommended)?

Guidelines as of 7/15/21:

US FDA-authorized COVID-19 vaccines:

  • Pfizer-BioNTech (Comirnaty, Tozinameran; mRNA nucleoside modified) – 2 doses
  • Moderna (Spikevax; mRNA nucleoside modified) – 2 doses
  • Johnson & Johnson / Janssen (Ad26.COV2-S recombinant) – 1 dose

COVID-19 vaccines listed for emergency use by the WHO:

  • US FDA-authorized vaccines above
  • AstraZeneca-Oxford (Covishield, Vaxzevria; ChAdOx1-S recombinant) – 2 doses
  • Sinopharm (Vero Cell inactivated) – 2 doses
  • Sinovac (Vero Cell inactivated) – 2 doses

See the table below for a summary of recommendations for patients who received a COVID-19 vaccination outside of the US:

Resources:

Thank you for keeping Philadelphia safe and healthy! If you have any questions, please email vaccines@phila.gov.